This is an example of a Human Resources Assistant job description for a reference when building your resume. Analyze the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.
SUMMARY:
As an HR Assistant, your primary responsibility is to provide administrative support to the HR department and assist with various HR functions. You will play a crucial role in ensuring the smooth operation of HR processes and procedures. Your role involves maintaining employee records, assisting with recruitment and onboarding, facilitating employee communications, and supporting HR initiatives.
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FUNCTIONAL DUTIES:
- HR Administration:
- Maintain accurate and up-to-date employee records, including personal information, employment contracts, and other relevant documentation.
- Assist with the preparation and distribution of HR-related documents, such as offer letters, contracts, and employee handbooks.
- Handle employee inquiries regarding HR policies, benefits, and general HR-related matters.
- Manage HR databases and systems, ensuring data integrity and confidentiality.
- Recruitment and Onboarding:
- Support the recruitment process by posting job advertisements, screening resumes, and scheduling interviews.
- Coordinate interview schedules, prepare interview materials, and assist with candidate communications.
- Assist in conducting background checks, reference checks, and other pre-employment screening processes.
- Assist with new employee onboarding activities, including preparing new hire paperwork, coordinating orientation sessions, and facilitating the completion of required forms.
- Employee Relations and Communication:
- Assist in organizing employee engagement initiatives, such as team-building activities, employee recognition programs, and company events.
- Assist in maintaining employee communication channels, such as intranet portals, bulletin boards, and newsletters.
- Support the resolution of employee inquiries and concerns, redirecting them to the appropriate HR staff or department.
- Benefits and Leave Administration:
- Support benefits administration by assisting with enrollment processes, changes, and inquiries related to employee benefits programs.
- Assist in tracking and managing employee leaves, including vacation, sick leave, and other types of absences.
- Coordinate documentation and communications related to employee leaves, such as FMLA or other legally mandated leaves.
- Training and Development:
- Assist in organizing and coordinating training programs, workshops, and seminars for employees.
- Help track and maintain training records and employee development plans.
- Assist with the administration of employee performance management processes, such as performance evaluations and goal-setting.
- Compliance and Reporting:
- Assist in ensuring compliance with relevant employment laws, regulations, and company policies.
- Assist in generating HR reports, data analysis, and metrics as needed.
- Support the preparation and submission of government-mandated reports, such as EEO-1, OSHA, or other regulatory filings.
REQUIREMENTS:
- Bachelor’s degree in human resources, business administration, or a related field (or relevant work experience)
- Proven experience in an administrative or support role, preferably in an HR department
- Knowledge of HR practices, processes, and employment laws and regulations
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines
- Excellent communication and interpersonal skills, with the ability to maintain confidentiality and build relationships with employees at all levels
- Attention to detail and accuracy in managing HR documents, records, and data
- Proficiency in Microsoft Office Suite and HR software or systems (e.g., HRIS, ATS)
- Ability to handle multiple tasks and adapt to changing priorities in a fast-paced environment
- Strong problem-solving and decision-making abilities, with the capacity to handle employee inquiries and issues effectively
This job description provides a general overview of the responsibilities and qualifications typically associated with the role of a HR Assistant. Actual job descriptions may vary depending on the organization’s industry, size, and specific requirements.
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