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Human Resources Administrator Job Description

This is an example of a Human Resources Administrator job description for a reference when building your resume. Analyze the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.


As a Human Resources Administrator, your primary responsibility is to provide administrative support to the HR department and assist in the efficient management of various HR functions. You play a crucial role in maintaining accurate employee records, supporting HR processes, and facilitating effective communication within the organization. Your role involves handling HR-related inquiries, maintaining HR databases, coordinating HR activities, and ensuring compliance with applicable laws and regulations.

Additional strategies for this can be found here.


  • HR Administration and Documentation:
    • Maintain accurate and up-to-date employee records, including personal information, employment contracts, and benefits enrollment.
    • Assist with the preparation and distribution of HR-related documents, such as offer letters, contracts, policies, and employee handbooks.
    • Update and maintain HR databases and systems, ensuring data integrity and confidentiality.
    • Prepare and maintain reports, spreadsheets, and presentations for HR-related activities.
  • Employee Onboarding and Offboarding:
    • Coordinate the onboarding process for new hires, including the preparation of new hire paperwork, conducting background checks, and facilitating the completion of required forms.
    • Assist in conducting orientation sessions and ensuring a smooth transition for new employees into the organization.
    • Process employee terminations, including exit interviews, collecting company property, and updating HR records accordingly.
  • HR Process Support:
    • Provide support for HR processes, such as recruitment, performance management, employee development, and benefits administration.
    • Assist with job postings, resume screening, scheduling interviews, and coordinating communication with candidates.
    • Support the performance management process, including maintaining performance evaluation records, scheduling meetings, and tracking performance improvement plans.
    • Assist with employee training and development activities, including coordinating training sessions, maintaining training records, and communicating training opportunities to employees.
  • HR Communication and Employee Support:
    • Serve as the first point of contact for HR-related inquiries from employees, providing timely and accurate information or redirecting inquiries to the appropriate HR staff.
    • Assist with employee communications, including drafting HR-related announcements, preparing newsletters, and maintaining HR bulletin boards or intranet portals.
    • Support employee engagement initiatives, such as employee recognition programs, wellness activities, and company events.
  • Compliance and Recordkeeping:
    • Ensure compliance with applicable employment laws, regulations, and company policies throughout HR processes and documentation.
    • Maintain proper documentation and records of HR activities, including employee information, benefits enrollment, training records, and performance evaluations.
    • Assist in the preparation and submission of required government reports, such as EEO-1, OSHA, or other regulatory filings.


  • Bachelor’s degree in human resources, business administration, or a related field (or relevant work experience).
  • Proven experience in an administrative or support role, preferably in an HR department.
  • Strong knowledge of HR practices, processes, and employment laws and regulations.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and accuracy in managing HR documents, records, and data.
  • Excellent communication and interpersonal skills, with the ability to handle confidential information with discretion.
  • Proficiency in Microsoft Office Suite and HRIS software.
  • Ability to maintain professionalism, handle sensitive situations, and build relationships with employees at all levels.
  • Strong problem-solving skills and the ability to handle multiple tasks in a fast-paced environment.
  • Knowledge of employment laws and regulations related to HR administration and recordkeeping.

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