This is an example of an Accounting Specialist job description for a reference when building your resume. Analyze the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.
SUMMARY:
As an Accounting Specialist, your primary responsibility is to support various accounting functions within an organization. You will perform tasks related to financial data entry, processing, and reconciliation to ensure accurate and timely financial records. Your role involves working closely with the accounting team and other departments to support financial operations and contribute to the overall success of the organization.
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FUNCTIONAL DUTIES:
- Financial Data Entry and Processing: Accurately enter financial data into accounting systems or software. Process accounts payable and receivable transactions, payroll records, and other financial transactions. Ensure timely and accurate recording of financial information.
- Reconciliation: Perform bank reconciliations, credit card reconciliations, and account reconciliations to ensure accuracy and completeness of financial records. Investigate and resolve discrepancies or variances identified during the reconciliation process.
- General Ledger Maintenance: Assist in maintaining the general ledger by recording journal entries, adjusting entries, and maintaining supporting documentation. Ensure proper classification and coding of financial transactions.
- Financial Reporting Support: Prepare and assist in the preparation of financial reports, statements, and schedules. Compile and analyze financial data to support management reporting and decision-making processes.
- Expense Management: Review and verify expense reports and invoices for accuracy, compliance, and proper approval. Process and record expense reimbursements in accordance with company policies and procedures.
- Audit and Compliance Support: Assist in preparing audit schedules, supporting documents, and other materials for internal and external audits. Ensure compliance with accounting principles, regulations, and internal control procedures.
- Documentation and Recordkeeping: Maintain accurate and organized financial records, files, and documentation. Ensure proper filing and retention of financial documents in accordance with recordkeeping policies and regulatory requirements.
- Financial Analysis: Support financial analysis efforts by gathering, organizing, and analyzing financial data. Assist in the preparation of financial models, budgets, forecasts, and variance analyses.
- Process Improvement: Identify opportunities to improve accounting processes, streamline workflows, and enhance efficiency. Propose and implement process enhancements or automation solutions to improve accuracy and productivity.
- Collaborative Support: Work collaboratively with other departments, such as finance, procurement, and operations, to ensure seamless coordination and support for financial operations. Provide assistance and support to colleagues as needed.
REQUIREMENTS:
- Associate or bachelor’s degree in accounting, finance, or a related field is preferred. Relevant certifications are a plus.
- Proven experience in accounting or related roles.
- Solid understanding of basic accounting principles and concepts.
- Proficiency in accounting software and Microsoft Excel.
- Attention to detail and accuracy in financial data entry and processing.
- Strong organizational and time management skills.
- Analytical and problem-solving abilities.
- Effective communication and interpersonal skills.
- Ability to work independently and collaboratively in a team environment.
- Knowledge of accounting regulations, compliance requirements, and internal controls.
- Familiarity with financial reporting standards and practices.
This job description provides a general overview of the responsibilities and qualifications typically associated with the role of an Accounting Specialist. Actual job descriptions may vary depending on the organization’s industry, size, and specific requirements.
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