Accounting Assistant Job Description

This is an example of an Accounting Assistant job description for a reference when building your resume. Analyze the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.

SUMMARY:

As an Accounting Assistant, your primary responsibility is to provide administrative and clerical support to the finance and accounting department of an organization. You will assist in various accounting tasks, such as data entry, recordkeeping, and financial transaction processing. Your role involves ensuring accurate and organized financial records and contributing to the smooth operation of accounting processes.

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FUNCTIONAL DUTIES:

• Data Entry and Recordkeeping: Accurately enter financial data into accounting systems or software. Maintain and update financial records, including invoices, receipts, and other supporting documentation. Ensure proper filing and organization of financial documents.
• Accounts Payable and Receivable Support: Assist in processing accounts payable invoices, including verifying accuracy, obtaining necessary approvals, and preparing payments. Provide support in accounts receivable activities, such as invoicing, collections, and reconciliations.
• Financial Transaction Processing: Assist in recording and processing financial transactions, including journal entries, expense reimbursements, and cash receipts. Ensure accuracy and completeness of financial data.
• General Ledger Assistance: Support the maintenance of the general ledger by recording journal entries, adjusting entries, and updating account balances. Assist in preparing account reconciliations and supporting schedules.
• Expense Management Support: Review and process employee expense reports, ensuring compliance with company policies and proper approvals. Assist in verifying accuracy, allocating expenses, and reconciling accounts as necessary.
• Financial Reporting Assistance: Contribute to the preparation of financial reports, statements, and schedules. Assist in gathering and organizing financial data for analysis and reporting purposes.
• Bank Reconciliation Assistance: Assist in reconciling bank statements with general ledger accounts to ensure accurate cash balances. Assist in investigating and resolving discrepancies or variances identified during the reconciliation process.
• Audit and Compliance Support: Provide assistance in internal and external audit activities by preparing necessary documentation, responding to inquiries, and participating in audit fieldwork. Help address audit findings and implement corrective actions.
• Administrative Support: Provide general administrative support to the finance and accounting department, such as answering phone calls, responding to emails, scheduling meetings, and maintaining office supplies.
• Recordkeeping and Documentation: Maintain accurate and organized financial records, files, and documentation in accordance with recordkeeping policies. Assist in ensuring compliance with accounting principles, policies, and regulatory requirements.

REQUIREMENTS:

This job description provides a general overview of the responsibilities and qualifications typically associated with the role of an Accounting Assistant. Actual job descriptions may vary depending on the organization’s industry, size, and specific requirements.

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