Review this Purchasing Supervisor job description for a reference when building your resume. Review the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.
SUMMARY:
A Purchasing Supervisor is a mid-level professional responsible for overseeing and coordinating the daily activities of the procurement team. This role involves managing purchasing processes, liaising with suppliers, and ensuring the efficient acquisition of goods and services while adhering to organizational policies and budgetary constraints.
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FUNCTIONAL DUTIES:
- Team Leadership:
- Supervise and lead the day-to-day activities of the purchasing team.
- Provide guidance, support, and training to team members.
- Procurement Process Management:
- Oversee the end-to-end procurement process, from requisition to delivery.
- Ensure compliance with organizational procurement policies and procedures.
- Supplier Relationship Management:
- Build and maintain positive relationships with key suppliers.
- Collaborate with suppliers to negotiate terms, resolve issues, and optimize cost savings.
- Order Processing:
- Review and approve purchase orders created by team members.
- Ensure accuracy in order details, quantities, and specifications.
- Cost Negotiation:
- Assist in negotiating pricing, payment terms, and delivery schedules.
- Collaborate with the procurement team to secure favorable agreements.
- Quality Assurance Support:
- Work with the quality control team to ensure that purchased items meet specified quality standards.
- Address and resolve quality issues with suppliers.
- Reporting and Analytics:
- Generate regular reports on purchasing activities, costs, and key performance indicators (KPIs).
- Provide insights and recommendations for process improvement.
- Vendor Performance Evaluation:
- Implement processes to evaluate and monitor vendor performance.
- Conduct regular assessments and feedback sessions with suppliers.
- Collaboration with Cross-Functional Teams:
- Collaborate with other departments, including finance, production, and inventory management, to understand their procurement needs.
- Ensure effective communication and alignment of procurement activities with organizational objectives.
- Contract Management:
- Assist in the management of supplier contracts, including service level agreements (SLAs) and terms of service.
- Ensure compliance with contract terms and conditions.
- Technology Utilization:
- Leverage procurement software and tools to streamline purchasing processes.
- Assist in the implementation and use of technology for efficiency gains.
REQUIREMENTS:
- Bachelor’s degree in Business, Supply Chain Management, or a related field.
- Proven experience in procurement, with at least some experience in a supervisory or leadership role.
- Strong understanding of procurement processes, negotiation techniques, and supply chain management.
- Excellent leadership and team management skills.
- Analytical mindset with the ability to interpret data and generate insights.
- Effective communication and interpersonal skills.
- Proficiency in using procurement software and Microsoft Office applications.
- Commitment to continuous improvement and staying abreast of industry trends.
Note: Purchasing Supervisor job descriptions may vary based on the specific requirements of the industry or organization.
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