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Office Clerk Job Description

Review this Office Clerk job description for a reference when building your resume. Review the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.


An Office Clerk plays a fundamental role in supporting the administrative functions of an organization. This position involves a wide range of office tasks, including data entry, document management, and general office organization, contributing to the overall efficiency of the workplace.

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  1. Data Entry:
    • Accurately input data into databases, spreadsheets, and other software systems.
    • Verify data for completeness and accuracy, making necessary corrections.
  2. Document Handling:
    • Create, format, and proofread documents, correspondence, and reports.
    • Manage physical and digital filing systems, ensuring organization and accessibility.
    • Assist in scanning and digitizing paper documents.
  3. Communication Support:
    • Handle phone calls, directing inquiries to the appropriate personnel.
    • Manage email correspondence and assist with drafting, editing, and proofreading written communications.
  4. Office Organization:
    • Maintain an organized and efficient office environment by managing supplies, equipment, and facilities.
    • Assist in office maintenance, coordinating repairs and safety measures.
  5. Task Assistance:
    • Provide administrative support to various departments and teams by assisting with tasks such as photocopying, faxing, and ordering office supplies.
    • Coordinate mailing and shipping tasks.
  6. Client and Visitor Services:
    • Interact with clients, visitors, and employees in a professional and welcoming manner.
    • Assist visitors with inquiries and provide information on office services and amenities.
  7. Meeting and Event Support:
    • Help schedule and coordinate meetings, appointments, and conference rooms.
    • Prepare meeting materials, agendas, and presentations.
    • Record meeting minutes and follow up on action items.


  • High school diploma or equivalent (Associate’s degree or relevant certification is a plus).
  • Proven experience as an office clerk or in a similar role.
  • Proficiency in office software, including Microsoft Office or Google Workspace.
  • Strong data entry and typing skills with attention to accuracy.
  • Excellent written and verbal communication skills.
  • Detail-oriented with a commitment to accuracy.
  • Organizational and time management abilities.
  • Professionalism and strong interpersonal skills.
  • Familiarity with office equipment and basic IT troubleshooting.
  • Ability to handle multiple tasks and prioritize effectively.
  • Adaptability to work in a fast-paced and dynamic office environment.

Note: This job description is intended to provide a general overview of the position and is not exhaustive. Duties and responsibilities may be adjusted to meet the specific needs of the organization.

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