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Medical Scribes Job Description

This is an example of a Medical Scribes job description for a reference when building your resume. Analyze the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.


Medical Scribes are healthcare professionals who assist physicians, nurses, and other healthcare providers by documenting patient encounters and managing medical records. They work in various healthcare settings, including hospitals, clinics, and medical offices.

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  • Documentation Assistance: Accompany healthcare providers during patient encounters and accurately document medical histories, physical examinations, treatment plans, and other relevant information in the electronic health record (EHR) system. Ensure thorough and timely documentation.
  • Chart Review and Preparation: Review patient charts, laboratory results, imaging reports, and other relevant medical documents prior to patient visits. Prepare charts, forms, and necessary paperwork for each encounter.
  • Transcription and Data Entry: Transcribe dictations, handwritten notes, or verbal instructions into electronic medical records. Enter data, including patient demographics, vitals, and laboratory results, accurately and efficiently.
  • Communication and Information Management: Facilitate communication between healthcare providers and other members of the healthcare team, including nurses, pharmacists, and administrative staff. Relay messages, follow up on test results, and coordinate referrals or consultations.
  • Order Entry and Documentation Support: Assist with ordering and documenting medications, laboratory tests, and diagnostic procedures as directed by healthcare providers. Ensure accuracy and completeness of orders and documentation.
  • Medical Record Organization and Maintenance: Organize and maintain medical records, ensuring they are properly filed, labeled, and stored. Assist with record retrieval, scanning, and record management in compliance with HIPAA regulations.
  • Quality Assurance and Compliance: Assist in ensuring compliance with documentation and coding guidelines, quality measures, and regulatory requirements. Review documentation for accuracy, completeness, and adherence to established standards.
  • Workflow Coordination: Collaborate with healthcare providers to optimize workflow efficiency and ensure timely completion of documentation. Assist in managing patient flow and scheduling to maximize productivity.
  • Professional Development: Stay updated on medical terminology, procedures, and best practices. Participate in training programs, continuing education, and professional development activities to enhance knowledge and skills.


  • Education and Training: Completion of a medical scribe training program or relevant healthcare education is beneficial but not always required. Some employers may provide on-the-job training.
  • Medical Terminology and Knowledge: Proficiency in medical terminology, anatomy, and common medical procedures. Familiarity with EHR systems and basic understanding of medical coding and billing.
  • Computer Skills: Strong computer skills, including proficiency in typing and data entry. Knowledge of EHR systems and other healthcare software programs.
  • Attention to Detail: Exceptional attention to detail to ensure accurate and thorough documentation. Ability to capture relevant information during patient encounters.
  • Communication and Interpersonal Skills: Excellent verbal and written communication skills to interact effectively with healthcare providers, patients, and other healthcare team members. Ability to maintain confidentiality and professionalism.
  • Time Management and Organization: Strong organizational skills to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced healthcare environment.
  • Adaptability and Flexibility: Ability to adapt to changing circumstances, manage interruptions, and handle high-pressure situations. Flexibility in working various shifts, including evenings, weekends, and holidays.
  • Ethics and Professionalism: Demonstrate professionalism, integrity, and ethical conduct in all aspects of work. Adherence to professional codes of conduct and regulatory guidelines.

Remember that specific job descriptions for Medical Scribes may vary depending on the healthcare setting, physician’s preferences, and specific requirements. The above description provides a general overview of the responsibilities and qualifications typically associated with Medical Scribes roles.

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