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Maintenance Manager Job Description

Review this Maintenance Manager job description for a reference when building your resume. Review the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.


A Maintenance Manager is responsible for overseeing the maintenance and repair activities in a facility or organization. They ensure that the physical infrastructure, equipment, and systems are well-maintained to support operational efficiency and safety.

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  1. Maintenance Planning:
    • Develop and implement a comprehensive maintenance plan that includes routine inspections, preventive maintenance, and repairs.
    • Schedule maintenance tasks to minimize operational disruptions.
  2. Team Management:
    • Recruit, train, and manage maintenance staff, including technicians, custodians, and groundskeepers.
    • Assign tasks, monitor performance, and provide training and development opportunities.
  3. Equipment and Facility Maintenance:
    • Oversee the maintenance of machinery, equipment, and systems such as HVAC, electrical, plumbing, and building structures.
    • Coordinate repairs and replacements as needed.
  4. Budget Management:
    • Develop and manage the maintenance budget, ensuring cost-effective allocation of resources.
    • Obtain quotes and manage vendor contracts for maintenance services.
  5. Safety and Compliance:
    • Ensure that the facility meets safety, health, and environmental regulations.
    • Conduct safety inspections and implement corrective actions to maintain compliance.
  6. Inventory and Supplies:
    • Manage the inventory of maintenance supplies and equipment, ordering and restocking as necessary.
    • Monitor and control inventory costs.
  7. Emergency Response:
    • Develop and implement emergency response plans for equipment failures, power outages, or other facility emergencies.
    • Coordinate with relevant personnel and authorities in emergency situations.
  8. Record Keeping:
    • Maintain records of maintenance activities, including work orders, equipment manuals, and service histories.
    • Generate reports on maintenance performance and budget utilization.
  9. Sustainability Initiatives:
    • Identify opportunities for energy efficiency and sustainability improvements in the facility.
    • Implement sustainable practices and technologies where feasible.
  10. Continuous Improvement:
    • Identify areas for process improvement and cost reduction in the maintenance operations.
    • Make recommendations for enhancing facility reliability and safety.


  • Bachelor’s degree in engineering, facility management, or a related field (preferred).
  • Proven experience in maintenance management or a similar role.
  • Strong leadership and team management skills.
  • Knowledge of building systems, equipment, and maintenance best practices.
  • Effective communication and problem-solving abilities.
  • Proficiency in computerized maintenance management systems (CMMS).
  • Understanding of safety and environmental regulations.
  • Ability to work under pressure and handle emergency situations.
  • Flexibility to work irregular hours for maintenance emergencies.
  • Knowledge of sustainability and energy efficiency practices is a plus.

Note: The specific responsibilities and qualifications for Maintenance Managers can vary depending on the type of facility or organization, including manufacturing facilities, hotels, commercial buildings, and more.

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