This is an example of a Legal Contract Administrator job description for a reference when building your resume. Analyze the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.
SUMMARY:
A Legal Contract Administrator is responsible for overseeing the entire contract management process within an organization. This role involves drafting, reviewing, negotiating, and managing contracts to ensure compliance with legal requirements and to mitigate risks. The Legal Contract Administrator plays a vital role in maintaining effective business relationships and minimizing legal exposure.
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FUNCTIONAL DUTIES:
- Contract Drafting and Review:
- Draft, review, and revise contracts, agreements, and legal documents.
- Ensure contracts are legally sound, accurate, and comply with company policies and industry regulations.
- Collaborate with legal counsel and relevant stakeholders during the drafting process.
- Contract Negotiation:
- Facilitate contract negotiations with clients, vendors, and partners.
- Identify potential issues and negotiate favorable terms and conditions.
- Ensure that negotiated agreements align with the organization’s interests.
- Contract Management:
- Maintain a centralized contract repository, ensuring all contracts are properly stored, categorized, and accessible.
- Monitor contract timelines, milestones, and renewal dates.
- Track contract changes, amendments, and modifications.
- Compliance and Risk Management:
- Ensure that contracts comply with legal and regulatory requirements.
- Assess and mitigate potential legal risks associated with contract terms and conditions.
- Collaborate with legal counsel to address complex legal issues.
- Communication and Collaboration:
- Act as a liaison between various departments, legal teams, and external parties.
- Communicate contract status, changes, and updates to relevant stakeholders.
- Foster positive relationships with clients, vendors, and partners.
- Contract Administration:
- Administer and enforce contract terms and obligations.
- Handle contract disputes, terminations, and breaches.
- Ensure that contract deliverables are met in a timely manner.
- Document Control:
- Maintain accurate records of contract-related correspondence, documents, and approvals.
- Prepare reports and summaries on contract performance and compliance.
- Manage the archiving and retention of contract documentation.
- Training and Education:
- Provide training and guidance to employees on contract-related policies and procedures.
- Educate team members on best practices for contract management.
REQUIREMENTS:
- Bachelor’s degree in business, legal studies, or a related field (Juris Doctor degree or legal certification is a plus).
- Proven experience as a contract administrator or in a similar role.
- Strong understanding of contract law, contract types, and legal terminology.
- Excellent negotiation and communication skills.
- Detail-oriented with a high degree of accuracy.
- Proficiency in contract management software and Microsoft Office applications.
- Analytical and problem-solving abilities.
- Ability to manage multiple contracts simultaneously.
- Strong organizational and time management skills.
- Knowledge of industry-specific regulations and compliance requirements.
- Collaborative and proactive approach to contract administration.
Note: This job description is intended to provide a general overview of the position and is not exhaustive. Duties and responsibilities may be adjusted to meet the evolving needs of the organization.
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