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How to Follow Up After an Interview with No Response: Email Templates and Tips

The post-interview waiting game can be nerve-wracking. After all the effort you put into preparing for and acing the interview, the lack of response can leave you feeling anxious and uncertain. However, it’s important to remember that employers often have busy schedules and may take time to make decisions. In this blog post, we’ll explore the art of following up after an interview, providing you with effective email templates and strategies to maintain your professionalism and stand out from the crowd.

The Importance of Follow-Up:

Following up after an interview demonstrates your enthusiasm for the position and your commitment to the hiring process. It keeps you on the interviewer’s radar and can help clarify your candidacy. However, there is a fine line between being persistent and coming across as pushy. Crafting thoughtful follow-up emails can help you strike that balance.

Timing is Key:

When it comes to following up, timing is crucial. You don’t want to appear impatient, but you also don’t want to be forgotten. A general guideline is to wait around one week after the interview before sending your first follow-up email. This allows the interviewer ample time to evaluate candidates. If a specific timeframe was mentioned during the interview, use that as your reference point.

Crafting Your Follow-Up Email:

Your follow-up email should be concise, polite, and personalized. It should express your continued interest in the position while also acknowledging the interviewer’s busy schedule. Here’s a template to get you started:

Subject: Follow-Up on [Position] Interview

Dear [Interviewer's Name],

I hope this email finds you well. I wanted to express my gratitude for the opportunity to interview for the [Position] role at [Company]. It was a pleasure learning more about the team and discussing how my skills align with the company's goals.

I understand that you likely have a busy schedule, but I wanted to follow up and inquire if there have been any updates regarding the hiring process for this role. I am very enthusiastic about the possibility of contributing to [Company] and am eager to learn more about the next steps.

Thank you once again for considering me for this opportunity. I look forward to any insights you can provide.

Best regards,
[Your Name]

Gentle Reminder Follow-Up:

If you haven’t received a response after your initial email, it’s acceptable to send a gentle reminder. Here’s an example:

Subject: Re: Follow-Up on [Position] Interview

Dear [Interviewer's Name],

I hope this email finds you well. I wanted to follow up on my previous email regarding the [Position] role at [Company]. I remain very interested in the opportunity and would appreciate any updates you can provide about the status of the hiring process.

Thank you for your time and consideration.

Best regards,
[Your Name]

Final Follow-Up Attempt:

If you still haven’t received a response after your gentle reminder, you can send one final follow-up email to gracefully close the loop:

Subject: Final Follow-Up on [Position] Interview

Dear [Interviewer's Name],

I hope this email finds you well. I understand that circumstances can be quite busy, and I appreciate your consideration of my candidacy for the [Position] role at [Company]. If the position has been filled or if you have chosen to proceed with other candidates, I completely understand.

I want to thank you for the opportunity to interview and for your time invested in the process. I hope our paths cross again in the future.

Best regards,
[Your Name]


Following up after an interview is an important part of the job-seeking process. It showcases your professionalism, eagerness, and dedication to the role. By using these email templates and following the timing guidelines, you can navigate the post-interview waiting period with grace and increase your chances of staying on the employer’s radar.

Remember, regardless of the outcome, every interaction during the hiring process contributes to your personal brand. Approach each email with sincerity and respect, and you’ll leave a positive impression, whether you land the position or not.

Need additional help with this? We can help. Check out our Career Coaching sessions and let’s get you unstuck.

Other posts:

How To Follow Up After The Job Interview (Example)

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