Facilities Coordinator Job Description
Review this Facilities Coordinator job description for a reference when building your resume. Review the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.
SUMMARY:
The Facilities Coordinator is a pivotal role responsible for managing and optimizing the physical environment of an organization. This position involves coordinating a range of tasks related to office facilities, maintenance, safety, and vendor relationships to ensure a safe, efficient, and well-maintained workplace.
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FUNCTIONAL DUTIES:
- Office Maintenance:
- Oversee day-to-day maintenance of the office, including repairs, cleaning, and safety measures.
- Coordinate with external service providers for maintenance and repairs.
- Vendor Management:
- Manage relationships with vendors and service providers, including contractors, janitorial services, and security personnel.
- Obtain quotes, negotiate contracts, and ensure services are delivered as agreed.
- Space Planning and Utilization:
- Assist in planning and optimizing office space to meet the organization’s needs.
- Coordinate office moves, reconfigurations, and workspace allocation.
- Safety and Security:
- Implement and enforce safety and security protocols, including emergency response plans, alarm systems, and access controls.
- Conduct safety inspections and assessments.
- Inventory and Supplies:
- Maintain inventory of office supplies and equipment.
- Ensure that supplies are well-stocked and readily available for employees.
- Environmental Sustainability:
- Promote and implement sustainable practices within the workplace, such as waste reduction and energy conservation.
- Manage recycling and waste disposal programs.
- Event and Meeting Coordination:
- Assist in planning and organizing office events, meetings, and conferences.
- Coordinate logistics, including room setup, audiovisual equipment, and catering.
- Documentation and Reporting:
- Maintain records and documentation related to facilities, repairs, and maintenance activities.
- Prepare regular reports on facilities management and compliance.
REQUIREMENTS:
- Bachelor’s degree in facility management, business administration, or a related field (relevant certification is a plus).
- Proven experience in facilities coordination or management.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in office productivity software and facility management systems.
- Problem-solving and decision-making abilities.
- Attention to detail and a commitment to safety.
- Interpersonal and negotiation skills for vendor management.
- Knowledge of environmental sustainability practices.
- Familiarity with budgeting and financial management is a plus.
Note: This job description is intended to provide a general overview of the position and is not exhaustive. Duties and responsibilities may be adjusted to meet the specific needs of the organization.
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