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Buyer Job Description

This is an example of a Buyer job description for a reference when building your resume. Analyze the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.

SUMMARY:

As a Buyer, your primary responsibility is to source, negotiate, and procure goods and services for an organization. You will collaborate with suppliers, internal stakeholders, and cross-functional teams to ensure timely and cost-effective acquisition of products or services while maintaining quality standards. Your role involves analyzing market trends, managing supplier relationships, and optimizing the procurement process to support the organization’s needs.

Additional strategies for this can be found here.

FUNCTIONAL DUTIES:

  • Supplier Sourcing and Evaluation: Identify and evaluate potential suppliers based on quality, cost, reliability, and sustainability criteria. Conduct market research, supplier assessments, and supplier audits to assess capabilities and ensure supplier compliance with procurement policies and standards.
  • Supplier Relationship Management: Develop and maintain strong relationships with suppliers, fostering open communication and collaboration. Negotiate pricing, terms, and conditions with suppliers to achieve the best value and mitigate risks. Address supplier performance issues and manage supplier contracts and agreements.
  • Purchase Order Management: Create and manage purchase orders based on requisitions and purchase requests. Ensure accuracy and completeness of order details, including pricing, quantities, delivery dates, and shipping instructions. Coordinate with suppliers to confirm order acceptance and track order status.
  • Price Negotiation and Cost Management: Negotiate pricing and terms with suppliers to secure the most favorable prices while maintaining quality standards. Monitor market trends and conduct price analysis to identify cost-saving opportunities. Implement strategies to optimize costs and improve procurement efficiency.
  • Contract Management: Collaborate with legal and contract management teams to review and negotiate supplier contracts and agreements. Ensure compliance with legal requirements, procurement policies, and quality standards. Monitor contract expiration dates and renegotiate terms as needed.
  • Supplier Performance Monitoring: Monitor supplier performance metrics, including delivery times, quality, and responsiveness. Conduct regular supplier performance reviews and address any performance issues or non-compliance. Collaborate with suppliers to improve performance and achieve continuous improvement.
  • Inventory Management: Collaborate with inventory control teams to optimize inventory levels and ensure availability of products or materials. Analyze demand forecasts, consumption patterns, and lead times to determine optimal inventory levels. Collaborate with suppliers to manage lead times and implement just-in-time (JIT) inventory practices where applicable.
  • Collaborative Planning: Collaborate with cross-functional teams, including production, sales, and demand planning, to align procurement activities with business needs. Participate in sales and operations planning (S&OP) meetings to ensure alignment between procurement, production, and demand.
  • Supplier Diversity and Sustainability: Support supplier diversity and sustainability initiatives by identifying and engaging with diverse suppliers and those committed to sustainable practices. Promote environmentally friendly procurement practices and supplier diversity within the organization.
  • Reporting and Analysis: Prepare reports and presentations on procurement activities, supplier performance, cost savings, and key performance indicators (KPIs). Conduct data analysis to identify trends, risks, and opportunities for process improvement.

REQUIREMENTS:

  • Bachelor’s degree in business administration, supply chain management, or a related field. Relevant certifications (e.g., CPSM, CSCP) are advantageous.
  • Proven experience as a Buyer or in a similar procurement role.
  • Strong knowledge of procurement processes, sourcing strategies, and negotiation techniques.
  • Proficiency in supplier evaluation, negotiation, and contract management.
  • Analytical and problem-solving skills to analyze data, identify trends, and make informed decisions.
  • Excellent communication and interpersonal skills to collaborate with suppliers and internal stakeholders.
  • Strong negotiation and influencing skills.
  • Familiarity with inventory management principles and practices.
  • Knowledge of procurement policies, legal requirements, and quality standards.
  • Strong computer skills, including proficiency in Microsoft Office and procurement software.
  • Attention to detail and accuracy in purchase order management and documentation.

This job description provides a general overview of the responsibilities and qualifications typically associated with the role of a Buyer. Actual job descriptions may vary depending on the organization’s industry, size, and specific requirements.

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