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administrative coordinator

Administrative Coordinator Job Description

This is an example of an Administrative Coordinator job description for a reference when building your resume. Analyze the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.


The Administrative Coordinator plays a vital role in ensuring the smooth operation of an organization or department by providing administrative support and coordination services. This position requires a detail-oriented and organized individual who can manage various tasks, assist with project coordination, and enhance overall efficiency.

Additional strategies for this can be found here.


  • Office Management:
    • Maintain a well-organized and efficient office environment.
    • Order and manage office supplies and equipment.
    • Oversee maintenance and repair tasks for the office space.
  • Document Management:
    • Organize and maintain physical and digital files, records, and documents.
    • Assist in document creation, formatting, and editing.
    • Manage document version control and access permissions.
  • Meeting Coordination:
    • Schedule and coordinate meetings, appointments, and conference calls.
    • Prepare meeting agendas, materials, and presentations.
    • Record meeting minutes and follow up on action items.
  • Communication Support:
    • Act as a point of contact for internal and external communications.
    • Manage email correspondence and respond to routine inquiries.
    • Distribute internal communications and announcements.
  • Travel Arrangements:
    • Assist in making travel arrangements for staff, including booking flights, accommodations, and transportation.
    • Prepare travel itineraries and ensure compliance with travel policies.
  • Data Entry and Reporting:
    • Enter data into databases, spreadsheets, and software systems accurately.
    • Generate and maintain reports, charts, and graphs as needed.
    • Conduct data analysis and assist in preparing presentations.
  • Project Support:
    • Assist in project coordination by tracking timelines and deliverables.
    • Collaborate with team members to ensure project goals are met.
    • Manage project-related documentation and records.
  • Visitor and Guest Services:
    • Greet and assist visitors, clients, and guests.
    • Ensure a welcoming and professional environment for guests.
    • Arrange visitor access and security clearances as needed.
  • Administrative Support:
    • Provide administrative support to various departments or teams.
    • Assist with the preparation and distribution of internal documents and materials.
    • Help with special projects and tasks as assigned.


  1. High school diploma or equivalent (Bachelor’s degree preferred).
  2. Proven experience in administrative or coordinator roles.
  3. Proficiency in office software (e.g., Microsoft Office, Google Workspace).
  4. Strong organizational and time management skills.
  5. Excellent written and verbal communication skills.
  6. Detail-oriented with a focus on accuracy.
  7. Ability to multitask and prioritize tasks effectively.
  8. Professionalism and strong interpersonal skills.
  9. Knowledge of office equipment and basic IT troubleshooting.
  10. Familiarity with project management tools and software is a plus.

Note: This job description is intended to provide a general overview of the position and is not exhaustive. Duties and responsibilities may be adjusted to meet the evolving needs of the organization.

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