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Administrative Coordinator Job Description

Review this Administrative Coordinator job description for a reference when building your resume. Review the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.


The Administrative Coordinator is a central figure in the smooth operation of an organization, responsible for facilitating administrative tasks, providing support to various departments, and ensuring efficient communication and coordination. This role plays a vital role in optimizing office operations.

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  1. Office Organization:
    • Maintain an organized and efficient office environment by overseeing supplies, equipment, and facilities.
    • Coordinate office maintenance, including repairs, safety measures, and compliance with regulations.
  2. Communication and Correspondence:
    • Manage phone calls, emails, and inquiries, serving as a point of contact for internal and external communications.
    • Screen and direct communications to the appropriate personnel.
    • Draft, edit, and proofread written correspondence on behalf of colleagues.
  3. Meeting and Calendar Coordination:
    • Schedule and manage appointments, meetings, and conference calls.
    • Prepare meeting agendas, materials, and presentations.
    • Record meeting minutes and follow up on action items.
  4. Document Control and Management:
    • Create, format, and proofread documents, correspondence, and reports.
    • Maintain organized physical and digital filing systems, ensuring easy retrieval and archiving.
    • Enforce document version control and access permissions.
  5. Data Entry and Reporting:
    • Accurately input data into databases, spreadsheets, and software systems.
    • Generate, maintain, and update reports, charts, and graphs.
    • Assist in data analysis and presentation preparation.
  6. Administrative Support:
    • Provide support to various departments and teams by assisting with tasks such as document preparation, information distribution, and data collection.
    • Collaborate on special projects and assignments as needed.
  7. Visitor and Guest Services:
    • Greet and assist visitors, clients, and guests in a professional and welcoming manner.
    • Coordinate visitor access, security clearances, and event logistics.


  • High school diploma or equivalent (Associate’s degree or relevant certification is a plus).
  • Proven experience as an administrative coordinator or in a similar role.
  • Proficiency in office software, including Microsoft Office or Google Workspace.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Detail-oriented with a commitment to accuracy.
  • Ability to multitask and prioritize effectively.
  • Professionalism and strong interpersonal skills.
  • Familiarity with office equipment and basic IT troubleshooting.
  • Knowledge of industry-specific regulations and compliance requirements is a plus.

Note: This job description is intended to provide a general overview of the position and is not exhaustive. Duties and responsibilities may be adjusted to meet the specific needs of the organization.

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