Administrative Clerk Job Description

Review this Administrative Clerk job description for a reference when building your resume. Review the qualifications and requirements listed to get an understanding of what you need to include on your resume for what employers would look for in this field.

SUMMARY:

The Administrative Clerk is a vital support role in an organization, responsible for performing a variety of administrative and clerical tasks to ensure smooth and efficient operations. This position requires attention to detail, organizational skills, and the ability to handle administrative duties.

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FUNCTIONAL DUTIES:

1. Data Entry and Record Keeping:
   • Accurately input data into databases, spreadsheets, and software systems.
   • Maintain and update records, files, and databases, ensuring they are organized and easily retrievable.
2. Document Preparation:
   • Create, format, and proofread documents, correspondence, and reports.
   • Compile, copy, and distribute documents as needed.
3. Communication Handling:
   • Manage phone calls, emails, and inquiries, serving as a point of contact for internal and external communications.
   • Screen and direct communications to the appropriate personnel.
4. Administrative Support:
   • Provide support to various departments and teams by assisting with tasks such as document preparation, information distribution, and data collection.
   • Collaborate on special projects and assignments as needed.
5. Office Supplies and Equipment:
   • Monitor and manage office supplies, equipment, and facilities to ensure a well-organized and efficient workplace.
   • Coordinate office maintenance, including repairs and safety measures.
6. Calendar and Meeting Coordination:
   • Assist in scheduling appointments, meetings, and conference calls.
   • Prepare meeting agendas, materials, and presentations.
   • Record meeting minutes and follow up on action items.
7. Visitor and Guest Services:
   • Greet and assist visitors, clients, and guests in a professional and welcoming manner.
   • Coordinate visitor access and security clearances as required.

REQUIREMENTS:

• High school diploma or equivalent (Associate’s degree or relevant certification is a plus).
• Proven experience as an administrative clerk or in a similar role.
• Proficiency in office software, including Microsoft Office or Google Workspace.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.
• Ability to multitask and prioritize tasks effectively.
• Professionalism and strong interpersonal skills.
• Familiarity with office equipment and basic IT troubleshooting.
• Knowledge of industry-specific regulations and compliance requirements is a plus.

Note: This job description is intended to provide a general overview of the position and is not exhaustive. Duties and responsibilities may be adjusted to meet the specific needs of the organization.

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